Privacy Policy

1. Introduction

The Hind School is committed to upholding the highest standards of privacy, transparency, and data stewardship.
This Privacy Policy describes the categories of information we collect, the purposes for which we use it, the lawful bases of processing, and the safeguards we apply to protect the personal data of students, applicants, faculty, alumni, and visitors (“you”).
Our practices align with Indian law and are benchmarked against global academic standards such as the EU GDPR and U.S. university data-governance norms.

2. Information We Collect

2.1 Personal Data

Information provided directly by you through applications, registrations, surveys, or correspondence, including:

• Name, date of birth, gender, and contact details

• Educational history, transcripts, professional résumé, and letters of recommendation

• Citizenship, nationality, or region of residence

• Programme selections, scholarship applications, and statement of purpose

• Emergency-contact or next-of-kin information (where required for travel immersions)

2.2 Usage and Technical Data

Automatically gathered data that helps us operate and secure our digital services:

• Device identifiers, IP address, browser type/version, operating system

• Pages visited, time spent, referral URLs, and interaction metrics

• Cookies, analytics pixels, and session logs used to improve user experience

2.3 Financial and Transactional Data

Limited payment-related information processed through certified third-party gateways (e.g., Razorpay, Stripe).
We do not store full card numbers, bank credentials, or CVV codes on our servers.

2.4 Special Category Data

Only when strictly necessary—for example, health or dietary information during field immersions, or accessibility requirements—processed under explicit consent and stored with heightened security.

3. How We Use Your Information

We process personal data solely for legitimate educational and administrative purposes, including to:

1. Evaluate and process programme applications, admissions, and scholarships

2. Manage enrolment, tuition billing, and student records

3. Facilitate academic instruction, mentoring, and research collaboration

4. Organise immersions, travel logistics, and safety compliance

5. Maintain alumni, donor, and partnership relations

6. Communicate academic announcements, newsletters, and institutional research (you may opt out anytime)

7. Conduct internal analytics to improve curriculum design and outreach effectiveness

8. Comply with statutory, accreditation, and audit requirements

No automated decision-making or profiling is performed without human oversight.

4. Cookies and Tracking Technologies

Our website employs first-party and third-party cookies for:

• Authentication and secure sign-in

• Preference storage (language, region, accessibility)

• Performance analytics via tools such as Google Analytics or Matomo
  You may refuse cookies through your browser settings, though certain personalised functions may be limited.

5. Data Sharing and Disclosure

We do not sell, lease, or trade your data. Sharing occurs only under one of the following circumstances:

• Academic Partners: To coordinate joint courses, faculty exchanges, or certification requirements.

• Service Providers: IT vendors, payment processors, or logistics partners bound by strict confidentiality agreements.

• Legal Obligations: When disclosure is mandated by law, regulation, or court order.

• Institutional Research: Aggregated, anonymised statistics for academic reporting and quality assurance.

6. International Transfers

Where programme collaborations involve institutions outside India, data may be transferred under appropriate safeguards—such as standard contractual clauses or explicit consent—ensuring protection consistent with this Policy.

7. Data Retention

• Applicants Not Admitted: Data retained for one year for admission-cycle review, then securely deleted.

• Enrolled Participants: Academic and financial records retained for the legally mandated period (normally 10 years) for institutional integrity.

• Alumni: Basic contact and achievement data retained indefinitely for legitimate alumni relations, subject to opt-out.
  Archived information is encrypted and stored on secure servers located in India.

8. Security Measures

We maintain layered administrative, technical, and physical controls:

• Encrypted databases and secure cloud infrastructure (ISO 27001 certified)

• Multi-factor authentication for internal users

• Regular vulnerability testing and staff training in data handling
  While we strive for best-in-class protection, no electronic transmission is entirely risk-free; users share information at their discretion.

9. Your Rights

You have the right to:

1. Access the personal data we hold about you

2. Rectify inaccurate or outdated information

3. Erase data (“right to be forgotten”) where legally permissible

4. Restrict or Object to processing under certain conditions

5. Withdraw Consent for communications or marketing

6. Request Portability of your data in a machine-readable format

Requests should be submitted in writing to info@hindschool.com.
We will verify identity and respond within 30 business days in accordance with applicable regulations.

10. Children’s Privacy

Our programmes are intended for learners aged 18 and above. If we learn that information from a minor has been collected without parental consent, we will promptly delete it.

11. Policy Updates

This Privacy Policy may be updated periodically to reflect institutional or legal developments.
The revised version, with an updated “Effective Date,” will supersede previous editions and will be posted publicly on our website.

12. Contact Us

For questions, data-access requests, or privacy concerns, please contact:

Data Protection Officer
Hind Culture Lab Pvt. Ltd.
Email: info@hindschool.com
Registered Office: Gurugram, Haryana, India
Website: www.hindschool.com